Service
Exhibition & Event Planning and Management
Supporting high-stakes events from planning through on-site execution.
ALT Design Office is a team that supports the planning and management of exhibitions, seminars, business meetings, and networking events.
We understand the approval workflows and stakeholder coordination required for government and large-scale projects — and we handle everything from concept planning, venue selection, speaker and program design, and collateral design, to on-site management and post-event follow-up.
We also facilitate proceedings in Japanese, English, and Thai, providing end-to-end support for external events in Thailand — from the planning stage onward, with complete peace of mind.
Scope of Work
Understanding how government and large-scale projects operate
We support reliable, professional event management by navigating complex approval workflows, coordinating stakeholders, and keeping all reporting requirements in order.
Integrated across planning, production, and on-site execution
From venue selection and speaker candidates to program structure and attendee flow — we propose environments that make people genuinely want to attend.
Shaping compelling concepts from he proposal stage
Design, vendor coordination, interpretation, on-site management, and post-event follow-up — all delivered with Japanese-quality standards, on the ground in Thailand.
What We Support
Concept & Strategic Plannning
We clarify the core objectives, target profiles, and key takeaways of your event, structuring a concept that resonates powerfully with attendees and stakeholders alike.
Venue Sourcing & Spatial Layout
We identify and secure ideal venues aligned with your brand image and audience size, optimizing space planning, technical logistics, and visual impacts.
Speaker & Program Architecture
We help identify and secure relevant speakers, structure panel themes, organize optimal timetables, and manage networking sessions.
Stakeholder & Vendor Alignment
We manage the moving parts across hosts, corporate sponsors, guest speakers, venues, booth contractors, printers, and technical AV vendors.
Booth Marketing Asset Design
provide unified creative production for everything your event demands—including custom booths, backdrops, signage, brochures, digital promotional assets, websites, and registration forms.
On-Site Management & Intepretation
We provide total on-the-ground execution including guest check-in, traffic direction, speaker coordination, live interpretation, and technical troubleshooting.
Analytics & Follow-Up Lead Management
We organize attendee data, analyze business inquiries, and synthesize guest feedback to ensure the momentum translates into direct sales pipelines or reporting metrics.
何から始めるべきか、一緒に整理いたします。
タイ市場開拓・Web制作・展示会など、
まずはお気軽にご相談ください。
制作事例 Our Works
Space Industry Startup: Thailand Exhibition Support
A large-scale innovation forum needed to connect business leaders, designers, technology companies, public-sector stakeholders, and industry professionals from Japan and Thailand.
Challenge
A large-scale innovation forum needed to connect business leaders, designers, technology companies, public-sector stakeholders, and industry professionals from Japan and Thailand.
Our Support
Alt Design Office supported the program from concept planning and content design to speaker coordination, partner communication, event materials, venue operation, multilingual coordination, and follow-up planning.
Outcome
The project was designed not only as an event, but as a platform for knowledge sharing, business connection, and long-term collaboration between Japan and Thailand.
Key Results
3D Spatial Visualization from Japan
We built and shared the complete booth layout via 3D rendering. This allowed the client's team to preview and audit structural details remotely from Japan well ahead of their travel date.
Turnkey Local Production & Execution
We managed the entire local lifecycle—from booth fabrication, compliance, and setup to live show-day operations—minimizing the operational strain on the client's domestic team.
Building Long-Term Industry Networks
By hosting dedicated networking side-events and curated corporate introductions, we created direct touchpoints with other global exhibitors and local entities, sparking commercial partnerships that continued long after the trade show ended.
Approach
JETRO Bangkok: Japan Pavilion Planning and Operations Support
We supported the Japan Pavilion organized by JETRO Bangkok at "Asia Sustainable Energy Week 2025," one of Southeast Asia's largest energy exhibitions.
Challenge
There was a need to effectively communicate Japanese companies' decarbonization and energy-related technologies to Thai government agencies, industry associations, and local businesses.
With multiple exhibiting companies participating, we had to coordinate the overall booth presentation, visitor flow, individual corporate exhibits, and on-site operations within a short timeframe.
With multiple exhibiting companies participating, we had to coordinate the overall booth presentation, visitor flow, individual corporate exhibits, and on-site operations within a short timeframe.
Our Support
We handled everything from the initial planning and conceptual design of the Japan Pavilion to booth design, construction management, coordination with exhibiting companies, and on-site operations on the days of the event.
We provided comprehensive support for visitor-facing materials, including the design and implementation of invitations, leaflets, signage, and touch-screen display content.
Additionally, we managed PR activities targeting government agencies and industry groups, delivered presentations to visitors, and handled communications in both English and Thai.
We provided comprehensive support for visitor-facing materials, including the design and implementation of invitations, leaflets, signage, and touch-screen display content.
Additionally, we managed PR activities targeting government agencies and industry groups, delivered presentations to visitors, and handled communications in both English and Thai.
Outcome
We successfully created an eye-catching Japan Pavilion within the exhibition venue, attracting a large number of visitors.
Government officials and key industry stakeholders visited the pavilion, generating valuable opportunities for Japanese companies to showcase their technologies and services to local stakeholders.
By facilitating smooth communication between exhibitors and visitors, we helped build local networks and drive business matchmaking opportunities.
Government officials and key industry stakeholders visited the pavilion, generating valuable opportunities for Japanese companies to showcase their technologies and services to local stakeholders.
By facilitating smooth communication between exhibitors and visitors, we helped build local networks and drive business matchmaking opportunities.
Key Results
End-to-End Pavilion Planning & Operationsから3D
Provided integrated support covering booth design, construction management, exhibitor coordination, and live event operations.
Engaging Exhibition Experience Design
Structured exhibit content, promotional materials, touch-screen displays, and visitor flows to deliver an intuitive and impactful user experience.
PR Support for Government & Industry Bodies
Raised awareness among public institutions and organizations related to carbon neutrality, bridging connections with Japanese enterprises.
Approach
Techsauce Global Summit: Japan Pavilion and Side Event Operations Support
We supported the planning and operations of the Japan Pavilion and its official side events involving the Tokyo Metropolitan Government, Fukuoka City, and JETRO at "Techsauce Global Summit 2025," one of Southeast Asia's largest IT and startup conferences.
Challenge
Since multiple Japanese startups exhibited under different support tracks from Tokyo, Fukuoka, and JETRO, complex coordination was required across local governments, public organizations, exhibiting companies, and venue officials.
There was a strong need to create an engaging environment that effectively communicated Japanese technologies and services to Southeast Asian corporations and investors, directly leading to networking and business opportunities.
There was a strong need to create an engaging environment that effectively communicated Japanese technologies and services to Southeast Asian corporations and investors, directly leading to networking and business opportunities.
Our Support
Joining the project from the construction planning phase, we provided end-to-end support covering booth design, 3D spatial layout, experiential production, construction management, and on-site operations for the Japan Pavilion.
We facilitated business matchmaking to connect Japanese startups with prominent local enterprises and investors, managing everything from meeting coordination to post-event follow-ups.
For the official side event, "SUSHI PITCH," we designed the stage, managed spatial production, and directed the event flow. We also integrated cultural highlights, such as a live tuna-cutting show and sake tasting, to create an approachable and vibrant environment for networking.
We facilitated business matchmaking to connect Japanese startups with prominent local enterprises and investors, managing everything from meeting coordination to post-event follow-ups.
For the official side event, "SUSHI PITCH," we designed the stage, managed spatial production, and directed the event flow. We also integrated cultural highlights, such as a live tuna-cutting show and sake tasting, to create an approachable and vibrant environment for networking.
Outcome
We established a high-profile platform to showcase the technologies and services of Japanese startups to the Southeast Asian market.
Through the pavilion exhibits, pitch events, and networking sessions, we generated meaningful touchpoints with local corporations, investors, universities, and government bodies.
We successfully facilitated collaboration opportunities between exhibiting startups and Thai partners, building a solid foundation for subsequent business negotiations and strategic partnerships.
Through the pavilion exhibits, pitch events, and networking sessions, we generated meaningful touchpoints with local corporations, investors, universities, and government bodies.
We successfully facilitated collaboration opportunities between exhibiting startups and Thai partners, building a solid foundation for subsequent business negotiations and strategic partnerships.
Key Results
Integrated Management of Public Sector Joint Pavilion
Orchestrated seamless alignment and operations across Tokyo, Fukuoka, JETRO, exhibiting startups, and venue stakeholders
From Booth Design to Live Operations
Delivered comprehensive, turn-key solutions spanning spatial and 3D design, construction, digital signage, and live event coordination.
Creating an Attractive Side Event Experience
Maximized engagement at "SUSHI PITCH" by blending business pitches with cultural highlights and optimized visitor flows.
Approach
何から始めるべきか、一緒に整理いたします。
タイ市場開拓・Web制作・展示会など、
まずはお気軽にご相談ください。
よくある質問 Faqs
What types of events and programs do you support?
We support business forums, seminars, exhibitions, business matching programs, study tours, workshops, and knowledge-based programs across Japan and Thailand.
Can you support both planning and on-site operation?
Yes. We support the full process from concept planning, program design, speaker and partner coordination to venue operation, staffing, interpretation, and follow-up.
Do you also support business matching?
Yes. We support company research, participant coordination, meeting setup, interpretation, lead organization, and follow-up communication to help events lead to business opportunities.
Can you coordinate speakers, partners, and public-sector stakeholders?
Yes. We coordinate speakers, companies, business organizations, public-sector partners, and local teams across languages and cultures.
Can you support exhibitions in Thailand?
Yes. We support booth planning, exhibitor coordination, signage, promotional materials, local vendor communication, visitor communication, and on-site operations.
Do you provide follow-up after the event?
Yes. We help organize leads, feedback, meeting opportunities, and next actions so the program can continue after the event.
